EXECUTIVE ASSISTANT - ROLE OVERVIEW

Kwik Lok’s Executive Assistant provides high-level administrative support to the President/CEO at our Corporate Office in Yakima, Washington. This is an exciting role that requires a highly organized, proactive, and discreet individual with excellent communication and interpersonal skills. This position supports Kwik Lok production activities through the manufacture of Kwik Lok closures with a focus on continuing improvement of quality, food safety, and manufacturing processes.

COMPANY OVERVIEW

Kwik Lok has been producing a product that most of us have depended on our entire lives – the clip that closes your produce and loaves of bread to keep it fresh! Kwik Lok is an innovation and engineering organization focused on sustainability. We are in the business of “hacking the package” – innovating clever advantages in packaging to get food to the table faster, fresher, and safer while reducing waste. Kwik Lok is a 3rd generation, family-owned company headquartered in Yakima, WA with 8 offices and 6 plants worldwide. We are a mid-size company delivering our product to almost 100 countries.

We know that people are looking for jobs that are a better fit in their lives right now. Here are a few pieces of information that might help you decide whether Kwik Lok is a good fit for you:

Inclusive culture: Kwik Lok is committed to fostering, cultivating, and preserving a culture of diversity and inclusion to increase the success of our employees and customers. We want every person to feel part of the team! Our team members come from a variety of backgrounds, and we see value in learning from each other’s different perspectives.
Innovation: Our goal is to create an environment where employees can be curious and express ideas to identify new and better solutions. We want every employee to be engaged in improving our workplace and work processes. Innovation isn't just for engineers!
Meaningful work: We know that every job has things you'll love doing and things you'll love less. Our goal is to engage our employees in our vision for the company and provide them with meaningful work where they can learn, grow, and be part of solutions that improve the lives of our customers and their communities while protecting the health of our planet. No matter what your job entails, we want you to know that what you do makes a difference.
Impacting the community and environment: Kwik Lok takes corporate social responsibility seriously, and we appreciate that our position in the industry gives us the ability to help do good in so many areas. We are committed to providing educational and economic opportunity, improving well-being, fostering innovation, and protecting the planet. You can read our most recent Sustainability Report on our website.
Work-life balance: At Kwik Lok, we know that in order for you to be your best at work, you need time to recharge as well. Whenever possible, we offer flexibility in start/stop times and even opportunities for remote work. We want you to be energized at work, and when the day is done we want you to go home and enjoy your personal life!

POSITION RESPONSIBILITIES AND RESULTS

Executive Support:

Monitor CEO email inbox and manage calendar.
Screen calls and visitors on behalf of the CEO.
Coordinate Leadership Team meetings and travel arrangements; Prepare and distribute required meeting agendas and associated materials, take meeting minutes.
Oversee CEO travel needs; collaborating with Administrative Assistant to schedule domestic and international travel and lodging arrangements, meetings and appointments, and provide CEO with accurate itineraries.
Lead coordination of company retreats; attend company retreats and other events as required.
Manage CEO project coordination (research, data analysis, report preparation, etc.) as requested.

Board of Directors Support:

Coordinate board meeting dates and travel arrangements for the Board of Directors and subsidiary boards; Prepare and distribute required meeting agendas and associated materials, take meeting minutes.

Administrative Support:

Maintain confidential files.
Collaborate with legal counsel on record maintenance.
Track and file patents and trademarks.
Oversee contract agreement and development, review, tracking, and approval.
Manage the Employee Recognition Program for all plants.
Keep minutes for 401(k) meetings.
Support public relations efforts and special events as requested.
Maintain strict confidentiality continuously.

REQUIRED QUALIFICATIONS

Education & Experience:

High school diploma or GED, and eight years executive office experience, or BA degree in Business and six years executive office experience.

Knowledge:

Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, etc.).
Skilled in taking accurate and concise meeting minutes.
Familiar with electronic filing systems.
Experience coordinating domestic and international travel arrangements.
Must be able to pass pre-employment drug and background screenings.
Must be legally authorized to work in the United States without sponsorship.

KEY SKILLS AND ATTRIBUTES

Excels at handling sensitive information with the utmost care and discretion.
Possesses a strong commitment to accuracy and precision in all work, with meticulous attention to detail.
Has excellent organizational and time management skills, with the ability to prioritize tasks, multi-task, and consistently meet deadlines.
Exhibits strong internal and external customer service skills and the ability to collaborate effectively across departments.
Communicates effectively both verbally and in writing, with strong proofreading skills.
Proactively anticipates needs and identifies effective and resourceful solutions.
Strong problem solving and conflict resolution skills.
Works independently with high levels of self-motivation and takes ownership of work.
Is highly innovative and results-oriented, with a strong focus on continuous improvement.
Actively seeks and incorporates both positive and constructive feedback to foster continuous growth and development.

ALL THE DETAILS…

Pay scale: $31.25 to $40.86 an hour, commensurate with experience
Insurance Benefits: Medical, Dental, Vision, Prescription, Life and Disability Insurance plans (60 day waiting period)
Retirement Benefits: 401K Plan with company match (90 day waiting period - restrictions apply)
Paid Time Off: (90 day waiting period, prorated for first year)
- Vacation: 120 hours a year, with increases based on years of service
- Holidays: 70 hours a year (8.5 days): 1 Floating Holiday, New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday following, half day on Christmas Eve, and Christmas Day
- Sick Leave: 40 hours a year, accrued at 1 hour per 40 hours worked for hourly employees, salary employees prorated for first year
Other Compensation: Employees may be eligible for annual performance bonuses
Schedule: Monday through Friday, 8:00am to 5:00pm, with occasional overtime as required.
Travel: This position requires occasional travel to attend required off-site meetings.
Location: In-office in Yakima, Washington.
Work environment:
- Regularly sitting and/or standing at a computer.
- Noise level in office environment 10dB, 85-95 dB in production environment.
- Occasionally bends, squats, reaches, kneels, and may lift up to 10 lbs. on occasion. Constantly seeing, hearing, talking.

To learn more about Kwik Lok, click here.

Kwik Lok is an Equal Employment Opportunity (EEO) employer. We strongly encourage people from underrepresented groups to apply. We value a diverse workforce and provide equal opportunities to all employees and qualified applicants without regard to race, color, religion, national origin, gender identity, sexual orientation, age, disability, marital status, genetic information, status as a veteran, unrelated criminal conviction history, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job or participate in the application and interview process.

To view labor compliance information, click here.